Certified True Copy of Board Resolution for Share Transfer in Dubai

Get a certified true copy of the board resolution approving your company’s share transfer or ownership change, examined and certified in house by our own licensed UAE lawyers.

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A share transfer resolution is the board resolution in which a company’s directors approve the transfer of shares from one shareholder to another, or a change in ownership structure, and typically authorize a representative to complete the transfer with the relevant registrar or authority. A certified true copy is a copy of that signed resolution that has been examined against the original and certified as genuine and accurate by a licensed UAE legal professional.

The resolution must be signed by the board before it can be certified. Registrars generally will not accept a copy certified from an unsigned draft, and some also expect the resolution to reference the specific shares, shareholders, and percentages involved.

Certified True Copy of Board Resolution for Share Transfer, Dubai

When a company transfers shares or changes ownership, the relevant free zone authority, mainland licensing authority, or registrar typically asks for a certified true copy of board resolution for share transfer dubai approvals before recording the change. Our own licensed lawyers and legal consultants carry out that certification.

Who Needs This Certification

Companies transferring shares between existing shareholders
Companies bringing in a new shareholder or investor
Companies where a shareholder is exiting and their shares are being reallocated
Free zone companies updating their share register with the relevant authority
Mainland companies processing an ownership change with the Department of Economic Development or equivalent
Companies undergoing a restructuring that changes the shareholding percentages on record

Who Can Request and Attend

The certification appointment can typically be attended by:

A director or board member with authority under the company’s MOA to approve share transfers
The company secretary, where formally appointed and authorized
A power of attorney holder specifically authorized for the share transfer matter
The general manager, only where the constitutional documents extend that authority to shareholding matters
Note: the transferring and receiving shareholders themselves may separately need to attend the registrar or authority in person to complete the transfer. Confirm this with the relevant registrar.

How the Process Works

Send us the signed board resolution and share transfer documents for review.
We confirm the documents are complete and book your appointment in person at our office, online or on a home visit.
Your representative attends with the original signed resolution and identification documents.
The legal professional examines the original against the copy and certifies the copy as a true copy.
You receive the certified true copy, ready to submit to the registrar or licensing authority.

Common Mistakes to Avoid

Submitting an unsigned or draft resolution for certification
Leaving out the specific shareholder names, share amounts, or percentages that the registrar expects to see
Arriving without the original signed resolution to examine against the copy
Assuming a certified board resolution alone completes the transfer, most authorities also require a separate transfer or sale agreement and their own registrar filing
Missing a required director’s signature under the company’s MOA signing authority clause

Real Situations This Covers

A free zone company brings in a new investor who is buying a shareholding from an existing partner. The free zone authority requires a certified copy of the board resolution approving the transfer before updating the share register.

A mainland company restructures its ownership between two existing partners. The Department of Economic Development, or equivalent licensing authority, asks for a certified copy of the approving resolution as part of the license amendment.

A company issues new shares to an incoming shareholder as part of a funding round. The registrar requires a certified copy of the board resolution confirming the board’s approval of the issuance.

How This Differs From General Board Resolution Certification

This page covers resolutions approving a share transfer or ownership change, which registrars typically expect to reference specific shareholders and shareholding amounts. This differs from a resolution for a bank mandate change, a property transaction, or a power of attorney grant. If your resolution covers a different purpose, see our main Certified True Copy of Board Resolutions & Company Documents page.

Our plain-language guide explains how these differ.

Read the comparison guide

What to Bring

The original signed board resolution approving the share transfer
The company’s valid trade license
Memorandum of Association (MOA) or equivalent constitutive document
Current share certificate or share register extract, where available
Passport copies of the transferring and receiving shareholders
Passport and Emirates ID of the person attending on the company’s behalf
Share transfer or sale agreement, if the receiving authority requires it alongside the resolution

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Why Use Us

Why Use Certified True Copy Dubai

Direct coordination with a licensed UAE legal professional, so you are not left to find one under time pressure before a registrar appointment
A document review in advance to reduce the risk of a rejected submission
Multiple certified copies prepared where more than one authority or party needs one
Support for mainland and free zone companies handling ownership changes across Dubai

Need It the Same Day

Share transfers are often tied to a fixed registrar or authority appointment date. If your appointment is approaching, same-day certification may be available depending on document readiness. See our Same-Day / Urgent Certified True Copy Attestation page for details.

See same-day options

Cost

What This Costs

Fees for certifying a share transfer resolution depend on the document, the number of copies required, and urgency. See our Certified True Copy Attestation Fees & Process page for how fees are structured.

See fees and process

Certified by a Licensed Legal Professional

Every certified true copy carried out in house is examined and certified by one of our own licensed lawyers or legal consultants, either a notary public or a practicing lawyer authorized to certify true copies under UAE regulations.

Coverage Across the UAE

We issue certified true copies for share transfer resolutions in Dubai, and can also provide this service for companies in Abu Dhabi and Sharjah. See our Abu Dhabi and Sharjah pages for area-specific detail.

Abu Dhabi Sharjah

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   Ivana Milic 
 
 
 
 Trustindex verifies that the original source of the review is Google. Thanks to Ali we managed to get our documentation ready in less then 48hrs. Answers were within minutes.
Highly recommend

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   TM Design 
 
 
 
 Trustindex verifies that the original source of the review is Google. Very good service. My work was completed quickly and efficiently. Friendly staff and a professional experience. Thank you!

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Thank you very much.
  
 
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   Maxine Rodrigues 
 
 
 
 Trustindex verifies that the original source of the review is Google. I got notary services for documents. Very efficient and professional, highly recommend.

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Much appreciated for your kind words. we are available to render notary services anytime.
  
 
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   Max Rehman 
 
 
 
 Trustindex verifies that the original source of the review is Google. Provides best notarization services and affidavit in UAE Dubai they did everything in just 5 minutes am very satisfied ❤️
  
 
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 Trustindex verifies that the original source of the review is Google. Very good people and fast response, got my work done in 1 hr, which is very impressive
  
 
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 Trustindex verifies that the original source of the review is Google. Good and fast. Flexible and kind people to deal with
  
 
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   Алена Цыганкова 
 
 
 
 Trustindex verifies that the original source of the review is Google. "I would like to express my deepest gratitude to Ali. He joined the task very quickly and explained how to resolve our issue as fast as possible. Moreover, he helped prepare everything remotely so that we could just show the documents and pick up the certified copies on the spot. Huge thanks, Mr. Ali!"
  
 
  
  
 
 
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Questions

Frequently Asked Questions

Yes. Certification confirms a copy matches an original document that has already been signed and executed. An unsigned or draft resolution cannot be certified as a true copy.

Many registrars expect this level of detail. Check the exact requirement with your specific free zone authority, mainland licensing authority, or registrar before the resolution is finalized and signed, where possible.

Usually not. Most authorities also require a separate share transfer or sale agreement and their own filing process, alongside the certified resolution.

Not necessarily for the resolution certification itself, though the registrar or authority may separately require their attendance to complete the transfer. Confirm this with the relevant registrar.

This depends on how many authorities or parties, such as the registrar, a bank, or an incoming investor, each require their own copy. We can prepare multiple certified copies in one appointment.

In many cases, yes, where the board has approved a formal resolution on the change. The exact registrar requirement can vary, so confirm the specific process for your situation.

Get Your Share Transfer Resolution Certified

Do not let an uncertified resolution delay your ownership change. Get your certified true copy today.

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